Prelim 2

Examinations Standard Operating Procedures for Sec 4 Candidates (Prelim 2)

Preparation Before Examinations

  1. ‘Examinations’ refers to all formal assessments held in school – Preliminary Examination One and Preliminary Examination Two.
  1. Candidates are to prepare their own set of stationery for examinations. There is strictly no borrowing of stationery during the examinations. The following is a suggested list of stationery.



Blue or black ink ballpoint pen

At least 2

Pencil or mechanical pencil


Sharpener or tube of pencil lead




Soft eraser for pencil


Other subject-specific stationery:-


  • English Dictionary


  • Chinese Dictionary


  • Calculator (without formula sheet)


  • Mathematical Instrument Set (without formula sheet)


  • Long Ruler


  • Flexible or French curve



  1. Students must wear the proper school attire when they are taking the examinations, failing which, they may not be allowed to take the examinations.
  1. Candidates should visit the restroom before the morning assembly or during recess so as to avoid unnecessary movement in the course of examinations.
  1. The school does not make provision for candidates to re-sit examinations. Candidates who are absent for any examination due to medical reasons are to submit Medical Certificates (MC) to their Form Teacher immediately upon their return. In such cases, their absence will be noted as Valid Reasons (VR) in their report books or progress reports for the whole subject for the particular assessment.  Similarly, failure to produce a valid MC will result in a zero mark for the whole subject for the particular assessment.  Letters from parents will not be accepted.

During Examinations

1.    Candidates will first assemble in the TKL Hall before the exam

a.         Morning assemblies will be held in the TKL Hall.  Candidates are to be ready by 7.30am.  They will be given instructions to move to their respective exam venues. 


b.         For the second paper of the day, candidates are to assemble in the TKL Hall 15 minutes before the start of the paper and wait for instructions to move to their respective exam venues. 

2.    Candidates are to queue up outside the exam venue in order of their index numbers and maintain silence while waiting for instructions to enter the exam venue.  Candidates are to place their bags at the designated area.  All handphones must be locked in the classroom lockers.  For security reasons, candidates are advised to place other valuables in the classroom lockers.

Exam Venues

Locations to place bags

Shaw Hall

(4A to 4J)

Outside Shaw Hall beside glass doors according to class labels

Exam Room 1 (4L)

Exam Room 2 (4K)

Back of Exam Rooms


  1. Before entering the exam venue, all candidates are to ensure that

·      they are not in possession of any unauthorized materials or electronic devices e.g. handphones, PDA, data storage device and notes;

·      only approved dictionaries can be brought into the examination venue if the use of dictionaries is permitted in the examination. These dictionaries must be free from any notes or marginal annotation. Separate pieces of papers, such as post-its and tape flags are not allowed.

  1. There must not be any verbal or non-verbal communication once candidates are in the examination venue. All queries are to be directed solely to the invigilators.
  2. Candidates who do not have a transparent pencil case are to place their stationery on the desk and pencil case on the floor.
  1. Before the commencement of the paper, all candidates are to ensure that

·      they have received the correct question paper and the necessary writing materials;

·      they have read the instructions on the exam cover page and checked that their paper has the specified number of printed pages and that the printing is clear.

  1. Candidates should not visit the toilet in the course of examination unless absolutely necessary. If the invigilator grants the permission, candidates are to empty the contents in their pockets and place them on the desk before leaving the exam venue.  Candidates should return to the exam venue within 5 minutes.
  1. Candidates must stop writing immediately when the invigilator announces that the time is up.
  1. At the end of the paper, candidates are to ensure that all answer sheets are handed in duly. Submission of answer sheets after the collection of scripts will not be accepted. All unused writing papers are to be returned to the invigilator.
  1. Candidates are to remain silent while the invigilator collects and accounts for all the scripts.  Upon the invigilators’ instructions, candidates are to assemble outside the exam venue and move quietly to the dispersal area (canteen for the first paper and front porch for the last paper).
  1. Disciplinary actions will be taken against candidates who do not comply to the exam procedures and invigilators’ instructions.
  1. The school takes a very serious view of examination malpractice or attempts to compromise the integrity of the exam.  Malpractice refers to actions of candidates which infringe examination rules and regulations or which allow candidates an advantage in the examination or which enable them to influence other candidates’ performance in the examination.

Examples of malpractice include:

       Collusion or attempted collusion with other candidates;

       Copying or attempting to copy from another candidate;

       Writing offensive or obscene remarks in the answer scripts;

       Removing from the exam venue any used or unused writing paper;

       Possession of electronic devices (PDA), communication devices (handphone); and computerised aids (wristwatch);

       Possession of books, notes, calculators or any other reference materials not authorised for use in the examination

       Verbal or non-verbal communication during the examination