Sec 1 to 3

Examinations Standard Operating Procedures for Secondary 1 to 3 Candidates

Preparation Before Examinations

  1. ‘Examinations’ refers to all formal assessments held in school – Level Tests, Semestral Assessment One and Semestral Assessment Two.
  1. Candidates are to remove all books, files and any other printed material under their desks at least one day before the start of the examination.  They are to arrange their desks according to the order of their index numbers.
  1. Candidates are to prepare their own set of stationery for examinations. The following is suggested.

Item

Quantity

Blue or black ink ballpoint pen

At least 2

Pencil or mechanical pencil

1

Sharpener or tube of pencil lead

1

Ruler

1

Soft eraser for pencil

1

Stapler and box of staples

1

Other subject-specific stationery:-

 

  • Chinese Dictionary

1

  • Calculator (without formula sheet)

1

  • Mathematical Instrument Set (without formula sheet)

1

  • Long Ruler

1

  • Flexible or French curve

1


  4.  Students must wear the proper Marist school attire when they are taking the examinations, failing which, they may not be allowed to take the examinations.


  5
The school does not make provision for candidates to re-sit examinations. Candidates who are absent for any examination due to medical reasons are to submit Medical Certificates (MC) to their             
Form Teacher immediately upon their return. In such cases, their absence will be noted as Valid Reasons (VR) in their report books or progress reports for the whole subject for the particular               assessment.  Failure to produce a valid MC will result in a zero mark for the particular paper.  Letters from parents will not be accepted.

During Examinations

  1.  All bags, books and files are to be placed neatly outside the classroom along the corridor at least ten minutes before the start of the examination. Handphones are to be switched to silent mode and placed in the lockers. 
  2. There must not be any verbal or non-verbal communication once candidates are in the examination venue. All queries are to be directed solely to the invigilators.
  3. Candidates who do not have a transparent pencil case are to place their stationery on the desk and pencil case on the floor.
  1. Before entering the exam venue, all candidates are to ensure that

·      they are not in possession of any unauthorized materials or electronic devices e.g. handphones, PDA, data storage device and notes;

·      only approved dictionaries can be brought into the examination venue if the use of dictionaries is permitted in the examination. These dictionaries must be free from any notes or marginal annotation. Separate pieces of papers, such as post-its and tape flags are not allowed.

  1. Before the commencement of the paper, all candidates are to ensure that

·      they have received the correct question paper and the necessary writing materials;

·      they have read the instructions on the exam cover page and checked that their paper has the specified number of printed pages and that the printing is clear.

  1. Candidates should not visit the toilet in the course of examination unless absolutely necessary. If the invigilator grants the permission, candidates are to empty the contents in their pockets and place them on the desk before leaving the exam venue.  Candidates should return to the exam venue within 5 minutes.
  1. Candidates must stop writing immediately when the invigilator announces that the time is up.
  1. At the end of the paper, candidates are to ensure that all answer sheets are handed in duly. Submission of answer sheets after the collection of scripts will not be accepted. All unused writing papers are to be returned to the invigilator.
  1. Candidates are to remain silent while the invigilator collects and accounts for all the scripts.  Upon the invigilators’ instructions, candidates are to assemble outside the exam venue and move quietly to the dispersal area (canteen for the first paper and front porch for the last paper).
  1. Disciplinary actions will be taken against candidates who do not comply to the exam procedures and invigilators’ instructions.
  1. The school takes a very serious view of examination malpractice or attempts to compromise the integrity of the exam.  Malpractice refers to actions of candidates which infringe examination rules and regulations or which allow candidates an advantage in the examination or which enable them to influence other candidates’ performance in the examination.

Examples of malpractice include:

       Collusion or attempted collusion with other candidates;

       Copying or attempting to copy from another candidate;

       Writing offensive or obscene remarks in the answer scripts;

       Removing from the exam venue any used or unused writing paper;

       Possession of electronic devices (PDA), communication devices (handphone); and computerised aids (wristwatch);

       Possession of books, notes, calculators or any other reference materials not authorised for use in the examination;

       Verbal or non-verbal communication during examination


Reporting and Dismissal Time During Examinations

  1. Candidates taking the first paper must report to school at the usual time for morning assembly.

 

  1. Candidates are to report to the exam venue 15 minutes before the start of the second/ third
 paper.

 

  1. Unless other instructions are given, candidates will be dismissed at the end of the last paper during the exam period.
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